How to Add Alternative Text to an Object in Google Sheets

How to Add Alternative Text to an Object in Google Sheets

Google Sheets

How to Add Alternative Text to an Object in Google Sheets: Alternative text (alt text) allows screen readers to capture the description of an object and read it aloud, providing aid for those with visual impairments. Here’s how to add alt text to an object in Google Sheets.

RELATED:  How to Add Alternative Text to an Object in Microsoft Excel

To add alt text to an object in Google Sheets, open your spreadsheet from your desktop browser of choice, add an object (click Insert > Image in the menu bar), and then select the object.

Selected object in Google Sheets

Unlike the process of adding alt text to an object in Google Docs or Google Slides, you can’t right-click the image or use a keyboard shortcut in Google Sheets. So, once selected, you need to locate and click the three-vertical-dot icon found in the top-right corner of the selected image’s frame.

three vertical dots icon

A menu will appear. Select the “Alt Text” option found towards the bottom of the list.

Alt text option in image menu

The “Alt Text” window will open. Here, you can give your object (1) a title and (2) a description.

The general rule for alt text is to keep it brief and descriptive. You can also omit unnecessary descriptions like “image of” or “photo of” as screen readers announce that it is an object for you.

Once you’ve added the object’s title and description, click “OK.”

Give image a title and description

The alt text is now added to your object in Google Sheets.

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Lucila is a freelance writer and lifelong learner with an ongoing curiosity to study new things. She enjoys checking out the latest grammar books and writing about video games more than anything else. If she's not running through Colorado’s breathtaking landscape, she's indoors hidden away in her cozy game room trolling noobs and leveling up an RPG character. She is a Final Fantasy IX apologist (although she loves them all… except XV), coffee aficionado, and a bit of a health nut. Lucila graduated from Western Kentucky University with a B.A. in English Literature with a minor in Creative Writing.

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