How to Rename a Data Series in Microsoft Excel

How to Rename a Data Series in Microsoft Excel

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A data series in Microsoft Excel is a set of data, shown in a row or a column, which is presented using a graph or chart. To help analyze your data, you might prefer to rename your data series.

Rather than renaming the individual column or row labels, you can rename a data series in Excel by editing the graph or chart. You might want to do this if your data labels are opaque and difficult to immediately understand.

You can rename any data series presented in a chart or graph, including a basic Excel bar chart.

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To demonstrate, we have a basic bar chart showing a list of fruit sales on a quarterly basis. The chart shows four bars for each product, with the bars labeled at the bottom—these are your data series.

In this example, the data series are labeled alphabetically from A to D.

An example Excel worksheet, with a bar chart showing multiple data series

Labels such as these wouldn’t be hugely helpful for this example purpose, as you wouldn’t be able to determine the periods of time.

This is where you’d look to rename the data series. To do this, right-click your graph or chart and click the “Select Data” option.

Right-click your chart, then click Select Data to begin renaming your data series.

This will open the “Select Data Source” options window. Your multiple data series will be listed under the “Legend Entries (Series)” column.

To begin renaming your data series, select one from the list and then click the “Edit” button.

Select your data series, then click the "Edit" button.

In the “Edit Series” box, you can begin to rename your data series labels. By default, Excel will use the column or row label, using the cell reference to determine this.

Replace the cell reference with a static name of your choice. For this example, our data series labels will reflect yearly quarters (Q1 2019, Q2 2019, etc).

You could also replace this with another cell reference if you prefer to use labels that are separate from your data. This will ensure that your chart updates automatically if you decide to change the labels shown in those cells at a later date.

Once you’ve renamed your data series label, click “OK” to confirm.

Rename your data series in the "Series name" box, then click "OK" to confirm.

This will take you back to the “Select Data Source” window, where you can repeat the steps for each data series label.

If you want to restore your labels to the same as your column or row labels, repeat the steps above, replacing the static labels with the cell reference for each column or row label.

You will need to name the worksheet containing the label when you do this. For instance, using =Sheet1!$B$1 here would show the label in cell B1.

For this example, this would show the letter A.

Use the cell reference for a column or row label to use that label as the data series label in your chart or graph.

This will mean that any changes to your column or row labels will also update the data series labels in your chart or graph.

Once you’ve renamed all of the data labels, click “OK” to save the changes.

Once you've changed your data series labels, click "OK" to confirm and save.

Your graph or chart will show your updated data series labels.

These are shown at the bottom of your chart, and are color-coded to match your data.

An Excel bar chart, showing manually updated data series labels.

You can make further changes to the formatting of your graph or chart at this point. For instance, you could add a trendline to your Microsoft Excel chart to help you see further patterns in your data.

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Lucila is a freelance writer and lifelong learner with an ongoing curiosity to study new things. She enjoys checking out the latest grammar books and writing about video games more than anything else. If she's not running through Colorado’s breathtaking landscape, she's indoors hidden away in her cozy game room trolling noobs and leveling up an RPG character. She is a Final Fantasy IX apologist (although she loves them all… except XV), coffee aficionado, and a bit of a health nut. Lucila graduated from Western Kentucky University with a B.A. in English Literature with a minor in Creative Writing.

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