How to Generate Meeting Reports in Zoom

How to Generate Meeting Reports in Zoom

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Zoom provides a way to generate meeting reports of previous meetings. These reports can contain specific information about the participants, as well as results from polling questions. Here’s how to generate meeting reports in Zoom.

Before we get started, there are a couple of requirements for generating meeting reports. First, this feature is only available to licensed users, so you’d need a paid account. Next, participant registration and/or polling must have been previously enabled on the meeting for which you’re wanting to generate a report. Finally, you had to have been the host of the meeting or have had usage report permissions to generate and view the report.

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One last important note: reports are deleted after 30 days. Coincidentally, this also happens to be the duration in which meetings are removed from the “Previous Meetings” tab. Be sure to collect your report as soon as a meeting has concluded, so that you don’t miss any important data.

Generate and View Meeting Reports

To generate meeting reports, sign in to your account on the Zoom web portal, select “Account Management” in the “Admin” group of the left-hand pane, then click “Reports.”

Reports option in account management tab

You’re now in the “Usage Reports” tab. Here, select “Meeting” from the list of options.

Meetings button of Usage Report tab

Now, you’re in the “Meeting Report” tab. Select the type of report you’d like to generate (Registration Report or Poll Report), and enter a date range to view the meetings that took place in that time. Once ready, select “Search.”

Report type and date settings

A list of previous meetings held during your selected time frame will appear. Select “Generate” next to the meeting you would like to generate a report for.

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Generate meeting report button for selected meeting

Zoom will now generate a meeting report. Once it’s ready, select “Download.”

Download meeting report button for selected meeting

The report will now download as a .csv file.

Information Contained in Reports

The Zoom meeting reports contains some pretty useful information about the participants. Here’s what you can expect in each report.

Registration Reports

Registration reports contain the following participant information:

  • First and last name
  • Email address
  • Date and time of their registration
  • Approval status

Polling Reports

Polling reports contain the following participant information:

  • Username
  • Email address
  • Date and time they submitted their answer(s)
  • The poll question and their answer

These reports contain valuable data about the participants, and can be used, for example, to keep track of who attended specific meetings (like doing roll call for online classes held via Zoom). Be sure to gather all data within the allotted amount of time.

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Lucila is a freelance writer and lifelong learner with an ongoing curiosity to study new things. She enjoys checking out the latest grammar books and writing about video games more than anything else. If she's not running through Colorado’s breathtaking landscape, she's indoors hidden away in her cozy game room trolling noobs and leveling up an RPG character. She is a Final Fantasy IX apologist (although she loves them all… except XV), coffee aficionado, and a bit of a health nut. Lucila graduated from Western Kentucky University with a B.A. in English Literature with a minor in Creative Writing.

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